Conduct County Business Online

Caroline County public buildings are closed to public access due to COVID-19. Please see below for ways to conduct business with the County during these closures. Each department has options for online or mail-in transaction listed below.

Board of Supervisors

The next Board of Supervisors Meeting is April 14.  Stream the meeting live.

Circuit Court

LATEST ORDERS SIGNED BY JUDGE DENEKE REGARDING CIRCUIT COURT HOURS OF OPERATION

We will be taking online payments for fines, cost and restitution on criminal cases effective Monday, April 6, 2020.  The online payment system can be accessed by going to https://eapps.courts.state.va.us/fmsOnline.

Land Records  -  Electronic-Recording

The Clerk’s office currently accepts a variety of documents submitted electronically by CSC, e-Recording Partners LLC and Simplifile.  

Documents that are not accepted for e-Recording are Listed below.

Deed of Assumption   

Deed of Gift & Assumption

Deed of Exchange    

Deed arising out of a Contract

Multiple jurisdictions documents   

Plats 

All e-Recordings require a Cover sheet.    

Pages must be numbered correctly including all cover sheets and clerk’s certification page.

Commissioner of the Revenue

Business License

Questions and applications may be faxed (633-3480) or emailed. Questions can also be handled via phone (633-8042 or 633-8031). Business license applications and payments can be placed in the drop box at Caroline County Administrative Offices. If you would like to pay online, please make note of this on any correspondence. A bill will be generated and instructions will be provided in order to complete payment using our online payment services.

Meals/Transient Occupancy Tax

Filing forms may mailed, faxed (633-3480), or placed in the drop box at Caroline County Administrative Offices. Questions can also be handled via phone (633-8031) or email. Payments are able to be remitted by mail or place in the drop box. If you would like to pay online, please make note of this on any correspondence. A bill will be generated and instructions will be provided in order to complete payment using our online payment services.

Personal Property

Any questions changes to vehicles, trailers, motor homes, etc., may be phoned (633-4055), emailed, faxed (633-3480), or submitted using one of the appropriate forms located at https://co.caroline.va.us/164/Personal-Property.

Business Equipment

Any questions may be phoned (633-4059), emailed, or faxed (633-3480).

Real Estate

Any questions may be phoned (633-9834), emailed, or faxed (633-8072).

General District Court

General District Court will be open to the public on Wednesday and Friday weekly until further notice from 8 a.m. to 2 p.m. The staff will report as normal.

Parks, Recreation & Events

Parks, Recreation and Events’ programs have been cancelled until further notice. The rental of indoor facilities will not be accepted until further notice. However, parks and open spaces remain available to the general public. We appreciate your patience and cooperation as we go about implementing these measures to keep our community safe from the spread of the Coronavirus. 

Please continue to register online for upcoming classes and programs at https://co.caroline.va.us/Activities or email us. Please call our office at 804.633.7277 or fax 804.633.4136 for assistance between 8:30 a.m. and 4:30 p.m.

Summer Camp Registrations will be provided online. County residents can register online at https://co.caroline.va.us/Activities/Activity/Detail/Summer-Exploration-Day-Camp-297.

During this difficult time… Caroline County Parks and Recreation staff are encouraging all County Citizens to combat the anxiety and the uncertainty by focusing on the value of Recreation and its immense impact on our physical, mental, and social well-being.

Things you can do with family or friends:

  • Physically (Sports, Walk, Jog, Lawn work, Bicycling, etc.)
  • Mentally (Read, Relax, Laugh, Meditate, Pray, etc.)
  • Socially (Feast, Dance, Watch Movies, Play Board Games, etc.)

If you have any, questions, please contact the office at 804-633-7277.

Planning & Building Services

General

  • All zoning/building/land disturbing permit applications are available in the vestibule in the Planning and Community Development Office during normal business hours (8:30 a.m. – 5:00 p.m., Monday through Friday).  Applications and forms are also available online at https://co.caroline.va.us/266/Planning-Building-Department.
  • Permit plans/applications are accepted via drop box located in the vestibule, or by email to Mellisa Blanton and/or Rebecca Bradford.
  • Payments can be made by credit/debit card over the phone by calling 804.633.4303, by check deposited in the dropbox, or by mail addressed to Caroline Planning & Community Development, 233 West Broaddus Avenue, Bowling Green, VA 22427.  Please note that cash transactions are not available at this time.
  • Staff is available to assist the public from the vestibule via video intercom.
  • Applications will continue to be processed in the order received.
  • Completed permits will be available for pick up in the vestibule during normal business hours.
  • Inspection services are scheduled and performed as normal. To schedule an inspection please call 804.633.4303.
  • Over the Counter permits are not presently available.

Additional Planning/Zoning/Environmental Services:

  • Please contact the office for the status of Planning Commission and/or Board of Zoning Appeals meetings.

Sheriff’s Office

The Caroline County Sheriff’s Office is closed to the public until further notice. There is a call box outside of the main office that citizens can still utilize to speak with a deputy.  This call box connects you directly to the dispatch center where you can request assistance with a deputy, as they can meet citizens in front of the main building.  Fingerprinting services are suspended until further notice.

If you need a copy of a police report or accident report:

Police reports and accident reports can be obtained by requesting them, one of the following ways:

Phone             (804) 633-1120 

Fax                 (804) 633-8018

Mail                 P.O. Box 39
Bowling Green, VA  22427

Email               

All reports will be mailed out once request and payment have been received.  Accident reports that are not hit-and-run related mayalso be obtained online through DMV athttps://www.dmv.virginia.gov/general/#records/accident.asp.

If you need a background check:

Background checks may be submittedone of the following ways

Phone             (804) 633-1120 

Fax                 (804) 633-8018

Mail                 P.O. Box 39
Bowling Green, VA  22427

Email               

You can also have a background check completed through the Virginia State Police, https://www.vsp.virginia.gov/CJIS_Criminal_Record_Check.shtm.

 Questions?  Here’s how to reach us:

(804) 633-5400 Non-Emergency Dispatch (24 hours)

(804) 633-1120 Main Office 

Social Services

  • To apply for SNAP, Medicaid, TANF or Child Care visit www.commonhelp.virginia.gov  or call  (855) 635-4370
  • To make a child or adult protective services complaint between 8:00am and 4:30pm, call 804-633-5071 and press "0".  After hours for child protective services call 1-800-552-7096, adult protective services call 1-888-832-3858.

Although Social services is closed you are welcome to call or email us during regular business hours.  We will continue to respond to phone calls and emails during the day.  Those who need to drop off paperwork may do so at our drop box out front which we will check three times a day.  We will continue to respond to Child Protective Services and Adult Protective Services referrals.

General District Court

General District Court will be open to the public on Wednesday and Friday weekly until further notice from 8 a.m. to 2 p.m. The staff will report as normal.

Treasurer’s Office

In response to current events, the Treasurer’s Office is extending the final due date for delinquent personal property taxes to March 31st (originally March 17th).  You can reach the office via email or by calling 804-633-5291 ( 8:30 AM to 5:00 PM)  There is a drop box for payments in the front of our building at 212 N Main St.  Credit card payments can be made online at https://e-services.co.caroline.va.us/applications/cpage/Default.aspx?ctid=1 or by phone (Official Payments) 1-800-272-9829, jurisdiction code 1064.

Voting & Voter Registration


HOW TO REGISTER TO VOTE
Voters may apply to register to vote for the June primary by going online to www.elections.virginia.gov. If you are already registered you do not need to register again. You can always check your status at the site above. Registering for the first time will require a Virginia issued DMV ID to complete the transaction online. If a voter does not have a Virginia issued DMV ID, they can print the application out and mail it to the Registrar’s Office at P.O. Box 304, Bowling Green, VA 22427. You will receive a voter registration card in about two weeks showing the precinct that you would normally vote at.

VOTE FROM HOME – VOTE IN THE SAFETY OF YOUR HOME
Voters may also request an absentee ballot for the June primary by going online to www.elections.virginia.gov. Due to the COVID-19 outbreak, voters may choose reason "2A My disability or illness" for absentee voting in the June 9, 2020 election. You will be required to request the primary you wish to participate since there will be both a Democratic and Republican Primary being held on June 9, 2020.

If you have questions please email or call the office at 804-633-9083, or visit the Department of Elections website at www.elections.virginia.gov.