CAROLINE COUNTY BOARD OF SUPERVISORS MEETING
 COMMUNITY SERVICES CENTER
 MILFORD, VIRGINIA
 

4:30 P.M. RECONVENE FEBRUARY 21, 2023 BOARD OF SUPERVISORS MEETING

1.  Status of Caroline Middle School HVAC project (Both Boards) 

  • Estimate vs bid cost?  We understand costs increased after the initial estimate.
  • Difference in funding needed including previous allocations?
  • Grant Status?
  • Next steps - phasing?

2. Compensation - Proposed 5% Raises from the State for SOQ Personnel (CCPS responsible for this information) 

  • How does the School Board plan to allocate these funds?
  • What is the cost of the proposed local match for just SOQ personnel?
  • What is the cost of the proposed local match for all teachers/support personnel?
  • What is the cost of the proposed local match for all personnel?
  • Will raises be reduced and given to all?
  • Composite Index required local match number.

3. Actual vs Budget Spending to Date (information provided by CCPS)  

  • Review historical spreadsheet
  • Report from School staff on current year actual spending percentage

4.  FY 2023/2024 Funding Proposed by the County Administrator vs Requested by School Board (Both Boards) 

  • $4.47M requested vs $760K budgeted and a total County contribution of $16.1M
  • How does this number effect the proposed School budget? What's in/out?
  • Changes by category?
  • What are the priorities that both Boards feel must be achieved?

5. Any Additional Financial Information

ADJOURNMENT  (Adjourn to Regular Meeting)

 

Requesting Department
County Administration
Documents:
  1. HVAC Project Updates.pdf
  2. February FY23 Rev Exp for School Board - 3.13.23.pdf
  3. FY24 CIP and Operations Budget Information.pdf
  4. Turf Presentations.pdf
  5. Budget Amendment 3.pdf
 

6:00 P.M.


CALL TO ORDER OF REGULAR MEETING
 
 INVOCATION
 
 PLEDGE OF ALLEGIANCE

OPENING BOARD COMMENTS
 
AMENDMENTS TO THE AGENDA

 

1. PRESENTATIONS/REPORTS

  • Caroline Historical Society (Presentation to Board of Supervisors)
  • Caroline County Fair Report
  • VDOT Report 
  • School Board Financial Report
  • Presentation of County Administrator’s Proposed Fiscal Year 2023/2024 Budget
Requesting Department
County Administration
Documents:
  1. Presentations and Reports.pdf
 

2. APPOINTMENTS

  • Germanna Community College Board
Requesting Department
County Administration
Documents:
  1. Appointments.pdf
 

3. Consent Agenda A - Approval of Minutes

Requesting Department
County Administration
 

3. Consent Agenda B - Approval of Warrants

Requesting Department
Finance Department
Documents:
  1. Warrants.pdf
 

3. Consent Agenda C - Approval of Planning Commission Schedule

Requesting Department
Planning and Community Development
Documents:
  1. Summary of PC Recommendations Feb 23 2023.pdf
 

3. Consent Agenda D - Review of Special Exception Conditions: SPEX-06-2016, Haynes, Justen, Owner/Applicant

Requesting Department
Planning and Community Development
Documents:
  1. BOS packet Review SPEX-06-2016 March 14 2023.pdf
 

3. Consent Agenda E - Review of Special Exception Conditions SPEX-09-2019 Starr Management, Owner; Keys Academy, Applicant

Requesting Department
Planning and Community Development
Documents:
  1. BOS packet SPEX-09-2019 Review March 14 2023.pdf
 

3. Consent Agenda F - Adoption of a Resolution in Remembrance of Blanche Washington

Requesting Department
County Administration
Documents:
  1. Resolution for Blanche Washington.pdf
 

3. Consent Agenda G - Adoption of a Resolution Approving the County’s Participation in the Proposed Settlement of Opioid Related Claims Against Teva, Allergan, Walmart, Walgreens, CVS and Their Related Corporate Entities and Directing the County Attorney to Execute the Documents Necessary to Effectuate the County’s Participation in the Settlements

Requesting Department
County Administration
Documents:
  1. Opioid Settlement Resolution.pdf
 

3. Consent Agenda H - Request from the Rappahannock Area Health District to Retain Year-End Funds from Fiscal Year 2021/2022

Requesting Department
County Administration
Documents:
  1. Request from Health Dept to Retain FY 2022 Year End Balance.pdf
 

3. Consent Agenda I - Resolution of Intent to Remove Route 740 (Motley Drive) from the Secondary State Highway System

Requesting Department
Planning and Community Development
Documents:
  1. Resolution of Intent to Remove Route 740 from State System.pdf
 

3. Consent Agenda J - Request from Applicant to Defer RZ-05-2022 – Bauserman, Warren, Owner/Applicant (Bella Woods Subdivision) to May 23, 2023 BOS Meeting

Requesting Department
Planning and Community Development
Documents:
  1. BOS packet RZ-05-2022 Deferral Request 03-14-2023.pdf
 

3. Consent Agenda K - Purchase over $50,000 – (Paving of Community Services Center Lower Parking Lot)

Requesting Department
Public Works
Documents:
  1. Purchase over 50K Paving of Lower Parking Lot at CSC.pdf
 

7:30 P.M. PUBLIC COMMENTS


 

UNFINISHED BUSINESS


 

4. SPEX-04-2022, Mid-Atlantic Materials, Inc. c/o Bardon, Inc. Owner/Applicant

SPEX-04-2022, Mid-Atlantic Materials, Inc. c/o Bardon, Inc. Owner/Applicant:  Request a Special Exception Permit in accordance with Article XVII, Section 13 (Standards for Special Use Permits) and Article IV (Rural Preservation), Section 5.3 of the Caroline County Zoning Ordinance tax map #4-A-1 consisting of 349 acres, more or less. This property is located at 18173 Tidewater Trail, Port Royal, Virginia, Port Royal Voting District.  The 2030 Comprehensive Plan designates this area as Agricultural Preservation and within the Resource Sensitive Overlay District. Proposed Use: The purpose of this special exception is to modify previously approved special exception permit for sand and gravel extraction to amend condition #7 to remove the 100’ buffer requirement on the eastern property boundary with the adjacent property (Snead (TM 4-1-4)). Removal of the buffer will allow the Applicant to continue its mining operations on TM 4-A-1 and provide the adjacent property (Snead TM 4-1-4, (SPEX 02-2015)) access to the existing commercial entrance on TM 4-A-1 for ingress/egress. 

Requesting Department
Planning and Community Development
Documents:
  1. BOS packet SPEX-04-2022 March 14 2023.pdf
 

5. Proposed Conversion of Social Services Board from Administrative Board to Advisory Board

Requesting Department
County Administration
Documents:
  1. Possible Conversion of Social Services Board to an Advisory Board.pdf
 

NEW BUSINESS


 

6. Request for Increase in Pay Grade for Accounting Specialist - Treasurer's Office

Requesting Department
Treasurer's Office
Documents:
  1. Increase in Pay Grade for Accounting Specialist for Treasurer.pdf
 

7. Request for Permission to Connect New Single-Family Dwelling to Aqua Virginia Water and Sewer System (Outside of Aqua Virginia Lake Land’Or Service Area)

Requesting Department
Public Utilities
Documents:
  1. Request to Connect to Aqua Water and Sewer System.pdf
 

8. Proposed Renewal of Festival Permit for After Hours Concert Series – Meadow Event Park

Requesting Department
Planning and Community Development
Documents:
  1. BOS packet After Hours Concert Series March 14 2023.pdf
 

INFORMATIONAL/CALENDAR ITEMS


 

9. INFORMATIONAL/CALENDAR ITEMS

  • Date for Meeting with Caroline County Farm Bureau
Requesting Department
County Administration
Documents:
  1. Calendar.pdf
 

CLOSING BOARD COMMENTS


 

CLOSED MEETING


 

ADJOURNMENT


 

MARCH 14, 2023 PORTFOLIO

Requesting Department
County Administration
Documents:
  1. March 14, 2023 Portfolio.pdf